Software Solutions

SOS and Toshiba’s software solutions will help you save money, better manage documents and secure critical information.

Our specialists will assess how documents are used in your organisation and develop long-term improvement strategies for you, incorporating software that helps you capture, manage, deliver and secure your documents.

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Bridging the digital gap

In today’s business environment the majority of paper-based information needs to be integrated into your workflows. e-BRIDGE Capture & Store Essentials is the perfect application to digitise paper documents and integrate them into your electronic document workflow.

Bridge the gap between paper documents, scanned files and your electronic document workflows

  • Streamline the processing of business critical information
  • Create document workflows to increase efficiency
  • Scan, route and store your documents with simplicity

View the Capture & Store software in action below:

Toshiba’s e-BRIDGE Open Platform Connector for Microsoft SharePoint provides high levels of third-party integration with e-STUDIO Multi Functional Devices. Now users can streamline processes to improve office efficiency and productivity, in effect reducing overall costs to improve your bottom line.

View the Sharepoint video below:

Other software packages of the e-BRIDGE family of Toshiba software include e-BRIDGE Job Separator which separates batch-print jobs for distribution, e-BRIDGE Job Build to combine multiple formats for printing and finishing and e-BRIDGE Drop Zone and for drag ‘n drop printing output.

Toshiba’s e-BRIDGE Open Platform Connector for Google Docs provides higher levels of third-party integration with e-STUDIO Multi Functional Devices. Now users can streamline processes to improve office efficiency and productivity, in effect reducing overall costs to improve your bottom line.

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Toshiba’s e-BRIDGE Open Platform Connector for HP Content Manager (TRIM) software provides higher levels of third-party integration with e-STUDIO Multi Functional Devices. Now users can streamline processes to improve office efficiency and productivity, in effect reducing overall costs to improve your bottom line.

View the HP Trim video below:

Smiths Office Solutions has been appointed as an authorised reseller and support agent for PaperCut MF software and hardware solutions for the Australia Pacific region.

“FindMe” Release Anywhere Anytime Printing

The modern creative office worker demands mobility and freedom. For this reason, PaperCut MF deploys a secure “Virtual Print Queue”, so regardless of location, users can retrieve their print jobs from any printer on the network, where and when they choose. Jobs can be released by entering a username and password, or by using your access proximity card.
Now, that’s real flexibility at work!

A solution for “Green” initiatives

The “green washing” of business processes is not an acceptable option. Today’s environmentally conscious world demands real ethical solutions. That’s why PaperCut MF has in-built environmental impact reporting and print controls that deliver real, quantifiable data. These tools will empower your business with the ability to control waste, utilise green initiatives and deliver the feedback you and your customers demand.

CO2 and Carbon emission reporting is also available in the form of a handy widget.

View the PaperCut software in action below:

Kodo Accounts Assistant

  • Streamline capturing and processing invoice data
  • Export directly to your Finance Application
  • Get real-time Accounts Payable data via Toshiba Accounts Dashboard

Digitise and streamline your Accounts Payable process with Toshiba’s Kodo Accounts Assistant – taking what is often a labour-intensive and time-consuming process, and reducing this to a few simple clicks to input the data and then export for processing.

ERROR REDUCTION

Removing the manual transfer of data from invoice to finance application has the benefit of reducing inaccuracies that often occur during this process.

PROCESSING SPEED

A reduction in manual data entry means faster processing time per invoice. By quickly capturing the necessary information, there is no need to key in the data.

EXPORTING THE OUTPUT

Saved as both an overall .csv file and individual PDF and .xml files, it is simple to input the captured data into your preferred finance application.

TOSHIBA ACCOUNTS DASHBOARD

A convenient easy-to-use Dashboard that will provide multiple visual data points to give a real-time view of the financials.

Kodo Accounts Assistant Brochure

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Kodo Accounts Automate

Toshiba Kodo accounts automate business software solution

  • Automate your invoice data capture via advanced OCR
  • Digitise the end-to-end processing of AP documents
  • Approve invoice payments quickly through simple workflows

Digitise your Accounts Payable process – make approving and processing an invoice simple through Kodo Accounts Automate’s advanced OCR technology and simple verification.

PROCESSING AUTOMATION

Taking what was previously a manual process and digitising it, the simple upload of invoices into the OCR engine, followed by error verification and approval – with both an immediate cost-per-invoice and time-of-processing benefit.

EXPORTING THE OUTPUT

Saved as both an overall .csv file and individual PDF and .xml files, it is simple to input the captured data into your preferred finance application.

TOSHIBA ACCOUNTS DASHBOARD

A convenient easy-to-use Dashboard that will provide multiple visual data points to give a real-time view of the financials.

Kodo Accounts Automate Brochure

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ABBYY FlexiCapture

  • Automate business processes and data extraction
  • Intelligent auto-learning can handle any document type
  • Capture barcodes, handwriting, printed text and marks from forms

Powerful data capture and document processing solution designed to transform streams of documents, of any structure and complexity, into business-ready data.

POWERFUL DOCUMENT CAPTURE

Speed up business processes by using automated data entry software to eliminate time- and resource-intensive manual data entry. Intelligent capture algorithms enable the system to process any kind of document: invoices, contracts, registration forms and more.

CUTTING-EDGE TECHNOLOGIES

The software uses artificial intelligence algorithms to enable automatic classification and data extraction. FlexiCapture can also be interactively trained on image samples to provide further production-level processing.

RENOWNED ACCURACY

Featuring award-winning recognition and classification technologies, as well as offering built-in validation rules, FlexiCapture provides exceptional data accuracy. Plus, ergonomic verification interfaces enable additional verification of sensitive and questionable data.

ADVANCED SCALABILITY

Its advanced architecture supports distributed processing across dozens of CPU cores simultaneously – providing enhanced scalability for high-volume data and document capture across enterprises. And with its web-based image verification, operators and approvers may perform on-demand data verification from any location.

ABBYY FlexiCapture

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FlexiCapture for Invoices

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Kodo Cloud Fax

  • Send faxes directly from the panel of your Toshiba multi-function device.
  • Consolidate multiple fax lines into one, simple, cloud-based service
  • Create dynamic workflows integrated to document systems and corporate file servers

An online, Australian cloud-based fax service that’s a perfect way to replace your old and expensive fax machine and hardware, without the need for a dedicated fax line.

FLEXIBILITY

The #1 choice for businesses who need to send and receive faxes online, via email, the internet and mobile, with the highest possible security and privacy.

REDUCE COSTS

For large businesses with multiple sites, it is a cost effective way to consolidate and simplify the management of fax in your business, by removing costly fax hardware and dedicated lines.

SECURE INFORMATION

Keep your confidential faxes from sitting on a communal fax machine; route classified information to the correct recipient, electronically.Fax transmission are encrypted and verification reports are retained securely online.

PRIVACY PRINCIPLE COMPLIANT

Government approved: cloud infrastructure and databases are located on-shore within Australia, in secure co-locations.

Details the Kodo cloud Fax Product

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Details Kodo Cloud Fax databases and infrastructure including Data Sovereignt, Secure services, configurable services

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Monitor

  • Cashless and transaction management solutions
  • Stop resource wastage and recover costs
  • Manage assets effectively, increase security and convenience

Monitor offers a range of solutions for creating cashless environments and implementing transaction management in schools, libraries, hospitals and public areas.Recover costs and take control of the usage of a wide range of resources and assets.

NO CASH, NO PROBLEM

Create cashless environments for schools, libraries and higher education establishments, where payment transactions for resources (such as internet access, parking vending and print/copy costs) can be assigned to ID cards. Staff no longer have to handle and reconcile cash, improving security.

RECOVER MORE COSTS

Improve the ROI on your assets by recovering costs for their usage.Use Monitor as a booking system for shared resources which can then be billed back to the user at the end of the period.Or use Monitor’s extensive activity tracking to increase billing for disbursements for clients.

ELIMINATE WASTE

Track and report costs for line-of-business resources, such as print/copy/fax/scan, phone charges as well as incidentals such as couriers and postage.Staff may access a resource via their ID or PIN and all activity is tracked and allocated to the correct department, project of client code.

Monitor supervisor – prof

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Monitor supervisor – education

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Want to know your spend on (network) printing costs? Toshiba Audit will quickly analyse your current print cost to discover vast savings – call us on  (02) 6025 6322 for a free report on all of your devices.